Privacy Policy
Effective Date: 11 September 2026
Last Updated: 11 September 2026
Amila Transport & Logistics (Pvt) Ltd (“ATL”, “we”, “our” or “us”) respects your privacy and is committed to protecting the personal data entrusted to us.
This Privacy Policy explains how we collect, use, store, disclose and protect personal data when you visit our website, contact us, request a quotation, apply for employment, enter into a business relationship or interact with our transportation and logistics services.
1. PERSONAL DATA WE COLLECT
Depending on your relationship with ATL, we may collect:
* Name, designation and company details
* Telephone number, email address and postal address
* National identity card, passport or driving-licence information where operationally or legally required
* Employment applications, qualifications and work experience
* Customer, supplier and business contact information
* Transportation enquiries, quotations, agreements and shipment details
* Pickup and delivery information
* Billing, payment and transaction records
* Vehicle, driver and helper documentation
* GPS, route, speed, stoppage, mileage and vehicle utilisation information
* Driver monitoring, safety event and incident information
* Electronic proof-of-delivery records and delivery confirmations
* CCTV footage collected at our premises
* Website information such as IP address, browser type, device information, visited pages and cookie data
* Any other information you voluntarily provide to us
Please avoid submitting personal data that is unnecessary for your enquiry or requested service.
2. HOW WE COLLECT PERSONAL DATA
We may collect personal data:
* Directly from you
* Through our website, enquiry forms, emails and telephone communications
* Through customers, suppliers and authorised business representatives
* During service registration, quotation and contracting processes
* Through ATOMS and connected fleet management systems
* Through GPS, ADMS, vehicle cameras, door sensors and other authorised monitoring technologies
* From employment applications and recruitment activities
* From legally available public sources
* Through CCTV and security systems at our premises
* Where required or permitted by law
3. HOW WE USE PERSONAL DATA
We may process personal data to:
* Respond to enquiries and prepare quotations
* Provide and manage transportation and logistics services
* Plan routes and allocate vehicles, drivers and helpers
* Monitor shipment progress and provide operational updates
* Manage electronic proof of delivery and supporting documentation
* Process invoices, payments and financial records
* Manage customers, suppliers and business relationships
* Monitor vehicle performance, fuel use, mileage and fleet utilisation
* Protect drivers, helpers, vehicles, cargo, customers and other road users
* Detect speeding, route deviations, unauthorised stops, fatigue risks and unusual activities
* Investigate accidents, incidents, cargo losses and security concerns
* Maintain vehicle, employee, insurance, licence and compliance records
* Conduct recruitment and employment administration
* Provide training and evaluate operational performance
* Meet customer-specific, contractual, legal and regulatory requirements
* Improve our website, systems, services and customer experience
* Prevent fraud, theft, misuse and other unlawful activities
* Communicate important service, safety and operational information
* Protect ATL’s legal rights and legitimate business interests
4. LAWFUL BASIS FOR PROCESSING
ATL processes personal data only where an appropriate legal basis applies. Depending on the circumstances, this may include:
* Your consent
* The performance of a contract or steps requested before entering into a contract
* Compliance with a legal or regulatory obligation
* Protection of the vital interests of an individual
* ATL’s legitimate business interests, provided they do not improperly override individual rights
* The establishment, exercise or defence of legal claims
* Other grounds permitted under applicable Sri Lankan law
Where processing is based on consent, you may withdraw your consent by contacting us. Withdrawal will not affect processing lawfully completed before your request.
5. VEHICLE, DRIVER AND CARGO MONITORING
ATL uses authorised technologies to support safe, secure and efficient transportation. These may include GPS tracking, ATOMS, ADMS, vehicle cameras, reverse cameras, smart locks, door sensors and operational alerts.
Depending on the service and vehicle, monitoring may include:
a. Vehicle location and route history
b. Speed, mileage, idling and stoppage information
c. Route deviations and delivery progress
d. Driver behaviour and safety events
e. Vehicle-door and cargo-access activity
f. Accident, emergency and incident information
This information is used for operational management, employee and public safety, cargo security, customer reporting, regulatory compliance, incident investigation and service improvement. Access is limited to authorised personnel and approved service providers with a legitimate operational requirement.
6. SHARING PERSONAL DATA
ATL may share relevant personal data with:
a. Customers and their authorised representatives
b. Drivers, helpers and operational personnel
c. Suppliers, subcontractors and approved service providers
d. Technology, GPS, telecommunications, hosting and IT-support providers
e. Banks, insurers, auditors and professional advisers
f. Certification and compliance bodies
g. Government departments, courts, law-enforcement agencies and regulatory authorities
h. Emergency-response and roadside-assistance providers
i. Other parties where disclosure is authorised or required by law
We share only the information reasonably required for the relevant purpose. We do not sell personal data for monetary consideration.
7. INTERNATIONAL DATA TRANSFERS
Some technology, cloud storage, communications or service providers may process data outside Sri Lanka. Where personal data is transferred internationally, ATL will take reasonable steps to ensure that the transfer is permitted under applicable law and that appropriate contractual, organisational or technical safeguards are maintained.
8. COOKIES AND WEBSITE TECHNOLOGIES
Our website may use cookies and similar technologies to:
a. Enable essential website functions
b. Remember user preferences
c. Understand website performance and visitor activity
d. Improve website content and usability
e. Protect the website from misuse and security threats
You may control non-essential cookies through the available cookie settings or your browser. Disabling certain cookies may affect some website functions.
9. DATA RETENTION
ATL retains personal data only for as long as reasonably necessary to fulfil the purpose for which it was collected, comply with legal, contractual, insurance, audit and regulatory requirements, resolve disputes and protect legitimate business interests. Retention periods may differ according to the type of data and operational requirement. When information is no longer required, we will take reasonable steps to securely delete, anonymise or dispose of it.
10. DATA SECURITY
ATL maintains reasonable technical and organisational safeguards designed to protect personal data against:
a. Unauthorised access or disclosure
b. Accidental loss or destruction
c. Improper alteration or misuse
d. Unlawful processing
e. Cybersecurity and physical-security threats
These measures may include access controls, passwords, staff responsibilities, secure record management, system monitoring, backups and confidentiality requirements. No physical or electronic system can guarantee complete security. However, ATL continuously reviews its controls according to operational risks and available technology.
11. YOUR RIGHTS
Subject to applicable law, you may have the right to:
a. Request confirmation of whether we process your personal data
b. Request access to your personal data
c. Request correction or completion of inaccurate or incomplete information
d. Request deletion of personal data in legally permitted circumstances
e. Withdraw consent where processing is based on consent
f. Object to or request that we stop certain processing
g. Request a review of certain decisions made solely through automated processing
h. Make a complaint regarding our handling of personal data
i. Appeal an eligible decision to the Data Protection Authority of Sri Lanka
We may need to verify your identity before processing a request. Certain requests may be restricted where continued processing or retention is required by law, contract, legal proceedings, security requirements or the rights of another person.
12. CHILDREN’S PERSONAL DATA
Our website and commercial transportation services are not directed primarily towards children. We do not knowingly collect children’s personal data through the website unless it is necessary for a legitimate service and provided by, or with the authorisation of, a parent, legal guardian or responsible organisation.
13. THIRD-PARTY LINKS
Our website may contain links to websites or services operated by third parties. ATL is not responsible for the privacy practices, security or content of those external services. We encourage visitors to review their respective privacy policies.
14. CHANGES TO THIS POLICY
ATL may update this Privacy Policy to reflect changes in our services, technologies, legal requirements or business practices. The revised policy will be published on this page with an updated effective date. Material changes may also be communicated through other appropriate channels.
15. CONTACT US
For questions, concerns or requests relating to this Privacy Policy or your personal data, please contact:
Amila Transport & Logistics (Pvt) Ltd
Head Office: Biyagama, Sri Lanka
Email: admin@amilatransport.com
Telephone: (+94) 112 468 868
Mobile: (+94) 761 234 307